Hearts of Love Mobile Childcare Agreement
This Agreement ("Agreement") is made and entered into on [Date], by and between Hearts of Love Mobile Childcare ("Provider"), and [Client's Full Name] ("Client"), residing at [Client's Address].
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1. Services Provided
Provider agrees to provide the following childcare services to Client:​
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Part-Time Care
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Full-Time Care
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Occasional Care
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Overnight Care
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Travel Care
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Other Custom Care
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2. Terms of Agreement:
This Agreement shall commence on [Start Date] and shall continue until terminated by either party as outlined in Section 10 of this Agreement.​
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3. Schedule and Location:
Childcare services will be provided at [Location] on the following schedule:
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Days: [Specify days of the week]
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Hours: [Specify hours of care]​
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4. Fees and Payment:
Payments are due at the end of service and can be made through our website. The applicable taxes, including the Texas state tax rate, will be added to the invoice.
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Client agrees to pay Provider the following fees for childcare services:
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Part-Time Care: $25 per hour/per family plus the IRS mileage reimbursement rate for all transportation services unless a vehicle is provided.
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Full-Time Care: $25 per hour/per family plus the IRS mileage reimbursement rate for all transportation services unless a vehicle is provided.
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Occasional Care: $25 per hour/per family plus the IRS mileage reimbursement rate for all transportation services unless a vehicle is provided.
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Overnight Care: $25 per hour while children are awake (all waking hours) and a $75 flat rate while children are asleep. The hourly rate goes back into effect if the child wakes up more than two times during the night.
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Travel Care: $25 per hour/per family plus the IRS mileage reimbursement rate for all transportation services unless a vehicle is provided. All incidentals are covered by the family, including but not limited to travel expenses, all working hours, travel time, meals, room and board, and transportation.
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Other Custom Care: Rates for Other Custom Care vary and are determined on a case-by-case basis depending on, but not limited to, the situation, job responsibilities, and specific circumstances.
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Flat Rate: All bookings of 3 hours or less are at a flat rate of $75.
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4.1 Booking Hours:
Please note that you pay for the total hours booked and any additional time over the agreed-upon hours of service. For example, if you book 4 hours of childcare but require an additional hour of service, you will be charged for the 4 booked hours plus the extra hour at the applicable rate. Conversely, if you book 4 hours of childcare but arrive back earlier, you will still be charged for the full 4 booked hours.
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4.2 Taxes:
The fees outlined above are exclusive of any applicable taxes. The client is responsible for paying any local, state, or federal taxes required by law. The provider will provide an invoice detailing the fees and applicable taxes, which must be paid by the due date specified on the invoice.
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5. Late Fees:
Payments not received by the due date will incur a late fee of $50 per day until paid in full. If payment is more than [Number] days late, Provider reserves the right to suspend services until payment is received. The provider reserves the right to review and apply the late fee policy on a case-by-case basis.​
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6. Cancellation and Refund Policy:
You may cancel services by providing a 72-hour written notice to avoid any cancellation fees. If you cancel with less than 24 hours’ notice, a cancellation fee of 75% of the total original hours booked will apply. If you cancel with less than 48 hours’ notice, a cancellation fee of 50% of the total original hours booked will apply. The provider reserves the right to review and apply the cancellation policy on a case-by-case basis. We will refund any prepaid fees for services not rendered due to cancellation by Hearts of Love.​
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7. Client Responsibilities:
Client agrees to:
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Provide accurate and complete information regarding the child's health, allergies, and special needs.
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Supply necessary items for the child's care, such as diapers, formula, snacks, and medications.
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Notify Provider of any changes to the child's routine, schedule, or care needs.
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Inform Provider of any special occasions that may impact childcare arrangements.
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8. Provider Responsibilities:
Provider agrees to:
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Provide high-quality childcare services in a safe and nurturing environment.
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Maintain open communication with Client regarding the child's care and well-being.
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Adhere to all applicable laws and regulations regarding childcare services.
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9. Emergency Procedures:
In case of an emergency, Provider will contact the Client immediately. If the Client cannot be reached, Provider is authorized to seek medical treatment for the child and shall not be held liable for any costs or damages arising from such actions.
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10. Termination:
Either party may terminate this Agreement by providing [Number] days' written notice. In the event of termination, Provider will refund any prepaid fees for services not rendered, and Client agrees to pay for any services provided up to the termination date.
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11. Liability and Indemnification:
Provider shall not be liable for any injury, loss, or damage to the child while in Provider's care, except in cases of gross negligence or willful misconduct. Client agrees to indemnify and hold harmless Provider from any claims, damages, or expenses arising from the child's participation in childcare services.
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12. Confidentiality:
Both parties agree to keep confidential any personal, medical, or financial information disclosed in connection with this Agreement, except as required by law.
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13. Amendments:
Any amendments to this Agreement must be made in writing and signed by both parties.
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14. Governing Law:
This Agreement shall be governed by and construed in accordance with the laws of [Your State/Country].
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15. Entire Agreement:
This Agreement constitutes the entire agreement between the parties and supersedes any prior understandings or agreements, whether written or oral, regarding the subject matter herein.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written.
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Cierra Vaughn-Smith
Founder
Hearts of Love Mobile Childcare
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[Client's Full Name]
Client
Date: _______________________